Job Description

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. 

Responsibilities

• Coordinate and organize office activities
• Oversee stock of office supplies
• Greet visitors at office
• Coordinate inbound and outbound office mail
• Support HR in scheduling meetings, interviews and transport
• Retrieve messages from voice mail and forward to appropriate personnel
• Answer incoming telephone calls, determine purpose of call, and forward calls to appropriate personnel or department after making them aware of the call, forwarding to voicemail when appropriate
• Welcome on-site visitors, determine nature of business, receive NDA signatures when required, issue passes, direct them to a conference room and offer beverages, safety glasses and announce visitors to appropriate personnel
• Maintain office, lunch, coffee and bathroom supplies - restock and order as needed
• Assign Follow-Up’s for CSR’s on Orders and Samples
• Use appropriate website (UPS, Fedex, DHL, etc) to schedule all outgoing office shipments
• Log all incoming and outgoing shipments on spreadsheets
• Receive, sort, and route mail
• Work with Marketing to update TV for Visitors
• Maintain Birthday/Anniversary Calendar by writing out Cards
• Send samples for Accountant Management Specialists
• Enter new contacts into Goldmine
• Book Conference Rooms
• Purge files quarterly and end of year
• Maintain AHTN mail, contact periodically to update/ask for pick up
• Other Duties assigned by Management

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor

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