Job Description

Job Description

We are looking for an HR Coordinator to join our growing team at Hai Robotics!

In this role you will be essential in supporting day-to-day HR operations, improving employee experience, and ensuring smooth processes across onboarding, recruitment, and compliance. The ideal candidate will be someone detail-oriented, proactive, and passionate about people. If that sounds like you, we’d love to hear from you!

Job Responsibilities

Recruitment

• Work with the HR Business Partner to manage the full recruiting process across all departments
• Post job openings, maintain the applicant tracking system (ATS), and ensure candidate pipelines are updated
• Conduct initial candidate screens and coordinate interview scheduling with HRBP and hiring managers
• Communicate with candidates throughout the hiring process and ensure timely updates
• Draft and organize offer letters, background checks, and pre-boarding tasks
• Assist with recruitment reporting, sourcing tools, and employer branding initiatives

HR Operations:

• Coordinate onboarding and offboarding activities, including checklists, paperwork, and system access and maintenance
• Respond to general HR inquiries and direct employees to appropriate resources or documentation
• Maintain accurate and compliant personnel files (including I-9s and employment documents)
• Support time tracking, payroll updates, and PEO communications as needed
• Manage data entry and maintenance within the HRIS system
• Assist with benefits administration, leaves of absence tracking, and routine reporting

Project-Based Assignments :

• Assist with Immigration case processing and tracking
• Run periodic HR related reporting as assigned by HRBP
• Support Culture Branding Efforts
• Help with research, planning, and coordination of compliance-related initiatives
• Assist in developing HR calendars, training tracking, and culture-building activities, data collection efforts
• Support document audits (e.g., I-9s, personnel file accuracy, policy acknowledgment)
• Participate in process improvement efforts

Additional responsibilities may be assigned as needed to support business operations.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or closely related field
• Basic knowledge of HR best practices and understanding of employment law and wage & hour regulations
• Highly organized, with strong time management and task prioritization skills
• Excellent written and verbal communication skills
• Experience with Microsoft Office and online collaboration tools
• Eager to learn and grow in a collaborative, mentorship-focused environment
• Discreet, trustworthy, and able to maintain a high degree of confidentiality

*Candidates must be authorized to work in the United States and must provide proof of eligibility upon hire in accordance with federal regulations.

Preferred Qualifications

Additional skills, education, or experience that would be beneficial

• Familiarity using ATS and HRIS
• Certificates: SHRM CP or PHR preferred but not required
• Experience using Canva
• Familiarity with Marketing and Branding concepts

Other Requirements

• Work in office Tues-Thursday
• Some travel may be required
• Flexible scheduling if needed

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